Leaders Meetings and Information

Pre camp leaders meetings will be held at Kellenberg HS, Uniondale in the Library, 2nd Floor on the following dates:

May (TBA) - 7:45 pm

June (TBA) - 7:45 pm

All units that pay all fees by the June 1 deadline will be eligible to participate in a pre-camp medical screening check at the Council Service Center on the following dates:

The pre-screening check will be performed by appointment.  Please contact the Council Service Center after June 1 to make an appointment.  The pre-screen procedure will be reviewed at the May leaders meeting.

DRAFT

How to Plan Your Summer Experience

1. READ THIS INFORMATION CAREFULLY

2. HOLD YOUR PARENTS NIGHT - set the date now for your parents night. It might be helpful to make an agenda beforehand to help you get started, and this will help you know what items you need that night. If you’d like a staff member to come and do a presentation, just call us.

3. KNOW YOUR DEADLINES – Deadlines are the dates you must have the item in the Council Service Center, NOT the date you mail it in! 

   Key Pre-Camp Dates  Go to the Important Dates page .

4. ATTEND THE PRE-CAMP LEADERS MEETING -  We review the  Camp Leader’s Guide, preliminary schedules for camp, camp changes, and more. Go to the pre-camp announcement.

5. GO TO CAMP AND HAVE A GREAT TIME!

UNIT LEADERSHIP

The Scoutmaster is the key leader in Scouting. The effectiveness of a Troop depends on this volunteer and his/her understanding of Scouting. The SM guides the Troop leadership to show the patrols the road ahead as they strive to meet their goals.

If the SM cannot go to camp with the Scouts, other adult Scouters may be designated by the Troop committee to be leaders at camp. Full responsibility for discipline and directing the unit at camp rests with the Troop’s camp leader.

Each Troop must provide its own leadership.

• The Boy Scouts of America requires two adult leaders be in camp with their unit at all times.

• Leaders must be at least 21 years old, assistants 18 and have completed Youth Protection Training.

• Mature leadership is not only important, but vital to the success of a unit’s stay in camp.

• If your unit’s leaders lack the necessary maturity to safely lead a Troop, your unit may be asked to replace your leaders at camp.

• ALL adults must have a medical form EVEN THOSE STAYING ONLY ONE NIGHT!

Leaders, there are training opportunities for you and your adult leadership.

Go to Leader Training Opportunities

USE SCHEDULE TO PLAN YOUR PROGRAM

The daily or weekly schedule in camp is not the camp program. Rather it is an outline for planning and administering the program. It is a timetable for certain campwide activities and a checklist of opportunities. The schedule provides a means for keeping track of program opportunities so that each unit may have a balanced experience.

Each Troop’s program may be different because its needs and interests are different. Therefore, it is vital that the SM and his Troop leaders determine the needs and desires of the Troop, patrols and individuals. Do not plan on doing every activity available. It is hard to do everything at camp in one week or even in two.

Schedules and Forms are available at our camp website; click on the Pre-Camp Forms menu and select 'All Forms'.

PHYSICAL EXAMS

• Medical data required for Scouts is an annual health history form signed by parent/guardian supported by a medical evaluation completed within the past 24 months by a physician licensed to practice medicine. Use the camp medical forms provided at the Health and Safety page.

• Adults 40 years of age and older MUST have an annual physical examination even if they are only going to be in camp for one night. Use the camp medical forms provided at the Health and Safety page.

• A Scout or leader without the appropriately completed forms cannot stay in camp.

• All Scouts and Scouters will go through a medical recheck during the camp check-in process.

• Again, the new updated health history with parental consent signatures (updated yearly) of each Scout and Scouter must accompany the physician’s signed medical form.

• A qualified Health Officer is on duty at all times. All medication brought to camp must be checked in with the Health Officer by the Scoutmaster upon arrival and will be dispensed by the camp’s Health Officer. Parents, please be sure your Scoutmaster is well informed of your son’s medication needs.

UNIFORMING

We encourage units to wear their full uniforms during any chapel services and request all Scouts be in full uniform for all evening assemblies and dinners. A more relaxed "Class B" uniform such as scout pants/shorts, scout socks, and a troop or camp t-shirt is acceptable attire for morning assemblies and throughout the day. Troops are encouraged to set a uniform policy that their troop can adhere to before camp begins. Many troops display their pride with troop shirts or hats. Scouting attire is recommended at all times.

SPECIAL ARRIVAL NEEDS

SATURDAY ARRIVALS:

Summer Camp officially begins on Sunday at 12:00 pm. However, to be sensitive to special needs such as extra long travel distances or religious needs, arrival prior to this time is available only through prior arrangement with the camp administration. Please be mindful that this is to meet your special needs and no program is available. The majority of the staff is off duty at this time and there will be no personnel providing services. The following criteria must be observed.

1. Please notify the Camp Director of your early arrival and meal needs at least 4 weeks prior to your camp session.

2. No meals will be provided; the first meal for Troops in camp is Sunday Dinner.

3. Troops need to be prepared to provide their programs which should be limited to their campsite.

4. No swim checks will be held until Sunday after 12:00 pm.