We are all very excited for another great season at Onteora Scout Reservation.  This camping season we will be fully implementing our summer camp registration system.  All facets of the process from Contingent and Participant registration, to Financial and Activity management, will be managed online. 

Here are the steps that you need to follow:

It all starts with your MYCOUNCIL ID.  Make sure that you are logged in to the Website with your MYCOUNCIL ID before you start.  If you don't have one, click JOIN at the top right corner of the TRCBSA.ORG Home Page and sign up for your ID.  Once you are logged in with your ID (You will see your name in the top right hand corner) - begin with Step #1 below.

STEP #1 - Go to http://www.trcbsa.org/unitsearch.aspx and search for your unit.  Select your Unit and it will take you to your Unit Home Page.  As a Unit Leader, you may have to accept the Terms and Conditions before you begin.

By default, the registered Scoutmaster has global access to the system.  If the Scoutmaster is delegating this responsibility to other adults in the unit, or the scoutmaster has recently changed, please have the unit leader send an email to webmaster@trcbsa.org and we will grant appropriate access.  Please provide us with the name, email address, and Unit# of that individual(s).  You will not be able to proceed with the Roster and Registration management functions without appropriate access.

STEP #2 - Make sure that your Roster Information for all of your Scouts and Adult Leaders is complete and entered into the system.  Follow the instructions on the Roster FAQ if you need help with this step -  CLICK HERE FOR THE ROSTER FAQ.   If you do not see the "Roster" link or are unable to access Roster Content, see Step #1

STEP #3 - Once your Roster is entered and complete - Click on the "Registrations" link along the Menu in the right side column. You should then see an entry for all upcoming events that your Contingent is registered.  If you do not see the "Registrations" link, See Step #1.  Click on the Event, Onteora Summer Camp Week X.  This is the main console where you can review participant information and contingent payment information.  Click on the Payment History Tab and verify that your camp payments have been deposited to your Contingent Account.  You will not be able to register your Scouts unless money is in your Contingent Account.

STEP #4: - Once you have validated that money is in your Contingent Account, Click on the Participants Tab and select "Register a New Participant". At this point you will be able to add all Youth and Adults who will be attending camp.  Select the appropriate participant type and the amount that you are paying.  If you begin registration prior to April 1, you have the option to register with a $100 deposit or pay in full.  After April 1st, you will be required to pay in full to register a youth.  There is no deposit required to register each Adult.  The amount you select will be deducted from your Contingent Account.  As you deposit money with the Council Office for Summer Camp, we will apply this to your Contingent Account.  When final payment is due you will go back and apply the money in your contingent account to each scout that is registered.  To make an additional payment to your contingent account or apply monies to an individual scout, click on the Payment History tab and select the option or item that you wish to pay.

STEP #5 - After you have entered all the required information, you can save it to your shopping cart or enter more participants.  Once you save to the cart, you must check out to complete the transaction.  Remember - If you owe more money in your cart than you have in your contingent account, the system will ask you for an additional payment method (CC or ACH) in order to pay the difference.

STEP #6 - After you check out, you can go back to the participants tab and see all of the registration details.  You can also edit or delete an entry from this screen as well.  When you are ready to enter your Merit Badge Selections, go back and click on the Participants tab, click on the name of a scout, hover over the Options button and click on "Edit Participant Information".  Select "Activities" then "Add New"  to add your Merit Badge Selections and/or Dan Beard Sessions.

For more information - CLICK HERE for the Unit Registration FAQ

Additional Tools and Features to make your life a little easier!

Once you have entered your roster and selected all of your activities(Merit Badges), go back to the Onteora event registration on your unit page and click on the Tools tab.  There you can export to Excel your entire roster and/or activitiy schedule.  You can also print indiviual activity sheet and hand them to your scouts so they know where they need to be at camp.

If you have any problems, please email webmaster@trcbsa.org and we will be happy to assist - Thanks for using online registration.